Media Center » Media Center Handbook

Media Center Handbook

Media Center Handbook

The Media Center program offers the following materials and services:

  1. A collection of more than 12,000 volumes for you and your students’ use. We also have a collection of professional books located in the Professional area in the Media Center.
  2. Periodicals and magazines. We have access to many more full-text articles through Galileo and other on-line subscriptions.
  3. Our audiovisual collection consists of videotapes, DVDs, laser disks, and others. They are searchable through our online catalog
  4. The Media Center has eighteen (18) computers, which provide access to our on-line catalog and many other resources, such as interactive encyclopedias, atlases, and periodical databases. We also provide full access to the Internet. Instruction in the use of any of these programs and databases is offered. 

Guidelines for Teacher Use of Media Center

  1. Teachers may check out books as needed. If a student is sent to the media center to check out books for a teacher, he/she must have written permission from that teacher. 
  2. The media specialist is fully trained in curriculum planning and is happy to assist any teacher in formulating media center assignments, or enhancements to subject area planning.
  3. The media specialist would appreciate any suggestions concerning books and materials to be added to the collection. Several orders are made during the year as money is available, so teachers may send consideration requests at any time. Also, please share any book lists given to students with the media staff.
  4. The media center production area is available for teacher use in preparing teaching materials.  An AccuCut letter cutter, paper cutter, a three-hole punch, a binding machine and a laminator are housed in this area as well as a computer loaded with teacher productivity programs.   Professional books and journals are located in the back room for teacher use.  (Student use is permitted with teacher supervision).

Media Center Use: Classes

  1. Teachers may request materials to be held on reserve for students. Arrangements should be made at least two days in advance. We will pull any books on needed topics for a teacher and place them on a reserve shelf for the students to use. The books will be handled as reference books. They may be checked out after school for overnight use and returned before first period the next morning.
  2. To bring classes to the media center, please consult the media center schedule on the web site for availability and e-mail the media specialist to book your desired time, as soon as you know you will be coming.  Media center planning sheets are provided so that we can prepare for your class.  If the media center is not in use, you are always welcome at a moment's notice. Scheduling is to help us serve your students efficiently.
  3. Individual students or groups of no more than 5 from a class may be sent to the media center during class time without prior notice to the media specialist. These students must have a written pass stating the purpose of their visit and the length of time they are to stay.  Please do not send “generic” passes.
  4. The media specialist is available to instruct classes in media skills as needed. This instruction is usually most effective when it is integrated into an actual research assignment.

Copyright Information

The following are guidelines for fair use as presented in The Copyright Game Resource Guide, 2nd ed. by Gary H. Becker.

Print materials

Teachers may reproduce a single copy of the following:

  1. Chapter of a book
  2. An article from a periodical or newspaper
  3. A short story, short essay or short poem
  4. A chart, graph, diagram, a non-copyrighted cartoon or picture from a book, periodical or newspaper.

Teachers may reproduce multiple copies of the following:

  1. A poem of less than 250 words, if printed on no more than 2 pages
  2. An excerpt from a long poem, not to exceed 250 words
  3. An article, story or essays of less than 2,500 words or an excerpt, not to exceed 10% of the whole, whichever is   less.
  4. One chart, graph, diagram, non-copyrighted cartoon or picture per book or periodical issue.
  5. Special works combining prose, poetry and illustrations, but limited to no more than 10% of the total.

All preceding must bear the copyright notice.

Prohibitions and limits to the above

  1. Copying is made for one course only.
    1. One work from a single author
    2. No more than 3 authors from a collective work
    3. No more than 9 instances of such multiple copying in one class   term.
  2. Copying of "consumable" works i.e. workbooks, exercises, standardized tests, test booklets and answer sheets is absolutely prohibited.
  3. The same item cannot be reproduced term to term.
  4. No charge made to students beyond actual photocopying.

Note: These rights of reproduction do not apply to music. Guidelines for educational use of music are totally separate and need to be explained on an individual basis when necessary.

Non print materials

Video taping for nonprofit, educational institutions

  1. Programs taped off air must be used directly for instruction and not for entertainment.
  2. Tapes may be retained by the institution for 45 calendar days. Tapes must be    erased or destroyed at the end of 45 days.
  3. These tapes may be used once by individual teachers during the first ten consecutive school days in face-to-face instruction and repeated once for reinforcement.

The above guidelines apply to programs transmitted by TV without charge to the general public including cable. Pay services such as HBO and Showtime do not fall under these guidelines.

Use of copyrighted videotapes with the "Home Use Only" warning label

If a school purchases videotape bearing the "For Home Use Only" label, the tape can become part of the systematic teaching activities of the program and used for instruction only. It cannot be used for entertainment, fundraisers, or time fillers.

At the time of purchase, the intended use of the videotape must be stated on the purchase order.

If a teacher rents a tape, he (she) is bringing into play the issue of contract law. This means agreement with all the conditions of the rental agreement, stated or implied. The warning notice is always stated at the beginning of the tape. The only known protection is to obtain a release statement from the rental agency granting permission for educational use in the classroom. Neither purchased nor rental video programs can be used for entertainment, fund raisers or time fillers. Programs for other than instructional use have to be purchased under licensing agreements with viable compensation.


Any information that comes from a CD-ROM should be treated as if it were a print material. Copyright information is usually clearly visible on the disk itself and in the program itself.

Internet documents

With the advent and easy access to the Internet and all that is available through it, new considerations about copyright need to be looked at. Opinions and legislation are not conclusive as to how to guard copyright of Internet documents. One thing is certain; they are not free of copyright, and so not free for the taking unless specifically identified as so. While legal issues are being debated, teachers should give bibliographic credit for anything cited and insist students do so for all information acquired through the Internet.

Computer software

When purchasing or acquiring microcomputer program, the specific right to copy, network or perform other activities extending beyond individual usage of the software on a single terminal should be clearly defined in the purchase agreement.

The "archival copy" of a computer program that is allowed under the law may be used to replace a damaged circulation copy.  It may not be used to make and additional copy for circulation unless your purchase agreement or license so indicates. If you want to retain the archival copy, you are required to purchase a new copy unless your purchase agreement or license provides otherwise.

The basic guidelines for use of any copyrighted material may be determined by the following:

If the use is preventing a sale, it would be a violation of copyright law.


The Research Process

ESMS has a definite philosophy and process for conducting research. It is believed research is best taught within the context of the curriculum, not as an isolated skill. Teaching it this way is important because research is a process, not a product. It is a skill that, when learned effectively, will ensure students will truly have a tool to be lifelong learners.

The ESMS Research Process is a four step operation: Getting it started; Getting it down; Checking it out; Getting it right / Celebrating. Let us work with you to plan your lessons.

The Building Level Media Committee

The Eighth Street Middle School Media Committee is composed of several teachers, students, parents, the principal, and the media specialists.  This committee is appointed on a yearly basis, and the names are given to the System Media Contact Person to be kept on file.

Specific duties of this committee include:

  1. Identifying materials in content areas which need to be added to the media center collection
  2. Removing and identifying materials which need to be reconsidered
  3. Supplying test data to aid in the selection of media resources
  4. Help in planning new media centers
  5. Helping identify and list budget priorities
  6. Aiding in the evaluation and assessment of media programs
  7. Identifying additional services which need to be added
  8. Setting short range goals
  9. Helping with long range plans and goals
  10. Helping to set up specific procedures related to changes in the media program

Challenged Materials

  1. If a parent or student objects to instructional material you are using, refer him/her to the principal. NEVER make any commitment or comment concerning the possible outcome of the challenge to the complainant.
  2. The principal will then refer the unresolved challenges of textbooks and supplementary materials utilized in the classroom to the county associate superintendent and the appropriate committee.
  3. The ESMS Media Committee handles challenges of books and non-book materials circulated through the media center.

Media Center Services for Students

Internet use
  • All students have access to the Internet unless a parent/guardian objects in writing
  • No going to inappropriate sites
Computer use  
  • Deliberate destruction, vandalism, etc. will result in losing computer privileges and/or fines.
Home Directories
  • Individual student login with password
  • Keep login information private
  • School printers are for school printing only
  • Know which printer is the destination printer
  • Do a "print preview" before printing
  • Do a "spell check" before printing
  • School work only
  • Cost for color printing is 25 cents/sheet

Media Center Procedures for Students 

  1. Most books are checked out for 10 school days.  (Books may be renewed once by bringing them to the circulation desk for re-check.) 
  2. Return all books to the book return in the media center.  DO NOT LEAVE BOOKS TO BE RETURNED ON THE CIRCULATION DESK OR ON BOOK CARTS AROUND THE DESK.  They could be shelved without being checked in.
  3. All borrowers are responsible for lost or damaged materials.
  4. Overdue and fine notices will be sent to students’ homeroom classes.  These should be cleared promptly.  Media center privileges must be withheld until these obligations are met.
  5. Students must have a media center pass to come to the media center at any time, including before school and after school.  They may, however, stop in to return a book at any time during the day.